Records & Information Management
Southeast Secure Shredding is also your partner in storing and managing your vital business records. We can help you manage your documents from creation, storage, accessibility and destruction. We can securely transport, store and provide appropriate access to vital documents for your company. We'll also work with you to create a retention policy to identify documents that have reached their lifecycle limit for destruction.
Customizable Records Storage Service
Southeast Secure Shredding's Records Management can work as an extension of your business to help you manage the full lifecycle of vital records. Our process is controlled through barcoded steps in specialized RIM software so we can locate and access your vital records quickly within your required timeframe. All record pickups and deliveries are performed in one of our many secure transportation vehicles.
Document Indexing
Accessibility of your records within critical timeframes are only as good as the search criteria that is available. We can capture keywords and metadata at the box, file folder, or even document level to build a comprehensive index for you. Examples include:- File Box parameters such as an ID number, Date Range, Description, Alpha Range
- Patient Records - Patient ID, name, DOB, Insurance Info
- Legal Records - Case #, Client Name, Case Description
- Accounts Payable/Receivable Records - Vendor Name, Vendor #, Date Range, Alpha Range
- Financial Records - Account #, Account Name, Date Range, Document Type
- Insurance Records - Client Name, Agent Name, Client Address, Agent #
- Human Resource Records - Employee Name, Employee #, Hire Date, Departure Date
- Vehicle Records - Vehicle ID, Vehicle Type, Date in Service, Last Service Date
- Virtually all records have critical data that can be recorded for easier search ability
Benefits of using our Records Management Service:
Off-site, secure storage for your file boxes
.Free up space in your office storage area.
File Box, File Folder, or Document Index for superior search capability.
.Secure pickup/delivery of your vital business records
Manage your records lifecycle with a Document Retention Policy
.